Tellico Car Club
Constitution And By-Laws
ARTICLE I NAME AND EMBLEM
Section 1: The official name of the Club is Tellico Car Club, Loudon Tennessee.
Section 2: The emblem of the Club is to be agreed by the BOD and presented to the membership for approval.
Section 3: The official website of the Club is TellicoCarClub.org.
ARTICLE II OBJECTIVES
Section 1: To promote interest in various forms of automobiles.
Section 2: To create good fellowship and sportsmanship among all members of the Club.
Section 3: To uphold the principles of good government.
Section 4: To conduct Club functions and activities in a manner befitting members of the automobile hobby, and to encourage a better understanding of automobile as a constructive hobby among members of the public,
press, and law enforcement agencies.
Section 5: To promote safety in driving, automobile maintenance, and overall vehicle operations.
Section 6: To foster and participate in charities and scholarship activities that will benefit Loudon and Monroe County residents.
ARTICLE III MEMBERSHIP
Section 1: Membership is open to persons having interest in automobiles. Membership is defined as a household paying one annual dues amount without regard to the number of persons in household. Each member in good standing is defined as one whose dues are current.
ARTICLE IV DUES
Section 1: Dues for active members of the Club are to be established by the BOD and presented to the membership for approval and are payable to the Club Treasure. For purposes of dues, the Club year is January 1 through December 31.
Section 2: Any new Members/Households who join in October, November or December will be credited for the current year. These dues will be applied to the following year.
ARTICLE V OFFICERS
Section 1: The elected officers of the Club include; President, Vice President, Secretary, and Treasurer. In addition, one or more members of the Club may be appointed to serve as Directors-at-Large. One of these appointees shall be the Communication Director. The elected officers, appointed directors and the immediate Past President shall constitute the Board of Directors. Section 2: A Majority of the Board of Directors constitutes a quorum at any meeting of the Board of Directors.
ARTICLE VI ELECTIONS
Section 1: All nominees for any office must be active members in good standing.
Section 2: All elected and/or appointed officers and Board of Directors members must remain active members in good standing for the duration of their term of office.
Section 3: All officers and directors are elected at the last meeting prior to the beginning of the new term January 1 to December 31 and will assume office at the first regular meeting of the new term, to hold office for 12 months or until their successors are duly elected and qualified.
Section 4: Nominations must be made from the floor during a regular meeting.
Section 5: Elections of officers will be decided by a majority vote of all members voting. A majority of the active Members/Households present and in good standing constitutes a quorum.
Section 6: Each Members/Household shall have one vote.
ARTICLE VII DUTIES OF OFFICERS
Section 1: The President will preside over all meetings of the Club; serve as Chairman of the Board of Directors; act as ex-officio member of all committees; issue the call for regular and special Board of Director meetings; schedule regular elections and be sure they are held in accordance with this Constitution and these By-Laws; and carry out the directives of the Board of Directors.
Section 2: The Vice President will perform all duties of the President in his absence. The Vice President will also perform all duties assigned as required at the direction of the President.
Section 3: The Secretary will record and maintain the minutes of the regular, special meetings and the Board of Directors meetings; give notice of all regular and special meetings of the membership and the Board of is Directors; and supervises all records of the Club. Email is the primary method (the website is the secondary method) for communication with Members/Households. The Secretary will send the minutes and updates for the email list to the Communication Director for updating the website and the distribution list.
The Secretary shall be the secondary contact with the Club’s bank and the secondary signer on the deposit account.
Section 4: The Treasurer will collect dues and all funds owed the Club and disburse funds as appropriate. In order to insure accountability, the Treasurer shall be the primary contact with the Club’s bank (currently BBT/Truist in Tellico Village) and primary signer on the deposit account. The Treasurer will maintain sufficient records to insure the Club’s monies are accounted for properly. The Treasurer will account for maintain the Club’s assets and personal property. The Treasurer will maintain the “Members/Households in good standing” records of the Club, send up dates of these records to the Communication Director and make regular reports to the Board and General Membership as requested.
Section 5: The Board of Directors constitutes the Executive Board of the Club. Responsible for the execution, through its officers, of the authorized policies: by majority vote, fills vacancies in any office or the Board of Directors; and submits to the Club during regular meetings any recommendations affecting the policies of the Club which have been previously approved.
ARTICLE VIII MEETINGS
Section 1: A majority of the active members present and in good standing constitutes a quorum.
Section 2: Regular membership meetings will be held once a month, or as called for by the board of Directors, at a time and place set forth by the Board of Directors.
Section 3: Meetings of the Board of Directors will be held every month, or as called for by the Board of Directors at a time and place set forth by the Board of Directors.
Section 4: Special membership meetings and special Board of Directors meetings can be called by the President.
Section 5: Roberts Rules of Order will be applied during meetings to effect parliamentary procedure, unless otherwise amended and provided for in the bylaws.
Section 6: The order of business for all meetings of the Club and the Board of Directors is as follows;
A) Call to order
B) Introduction, members and visitors
C) Secretary’s report, approval of previous meeting’s minutes as posted on the website D) Treasurer’s report
E) Old and continuing business
F) New business
H) General discussion
Special meeting programs, such as speakers, presentations, etc. shall be included in the order of business as deemed appropriate by the President.
ARTICLE IX DELEGATIONS
Section 1: Delegations will be appointed by the President, but are subject to the approval of the Board of Directors, to represent the Club at any convention, meeting, or assembly that may be deemed necessary. Any/all delegations are authorized to exercise only those powers specifically vested in them by the Board of Directors.
ARTICLE X AMENDMENTS
Section 1: The Club constitution and by-laws can be amended at any regular meeting or special meeting of the membership. Any proposed amendments must have been approved by the Board. The Membership will be informed of the meeting via E Mail sent to the address on file with the Secretary. This email will include the current wording and the proposed changes. A majority of members present and in good standing constitutes a quorum. If the Member will not be able to attend the meeting, he can still vote by replying to the email indicating a yea or nay. The Secretary will tabulate the results and add them to the vote at the meeting.
Section 2: Approval and accepted amendments take effect immediately.